You should read the following information carefully as it contains important detail about how we will use the personal information that you give to us.
Atherton Godfrey will collect and hold certain information about clients, visitors to our website and those who make enquiries either by using this website, or in other ways, such as by telephone, SMS or in writing.
Atherton Godfrey LLP is a leading firm of solicitors in Doncaster offering a broad range of legal services to commercial organisations and businesses and private individuals.
During the course of our business, it is necessary for us to hold certain data relating to clients and others. We comply with all relevant data protection legislation, including particularly, the General Data Protection Regulations (GDPR). Protection of clients and others whose data we hold is paramount. We act as a Data Controller in respect of information held by us. We are registered with the Information Commissioner. Our registration number is Z7421448.
This privacy notice, sets out the ways in which we gather, process, store and share information when we act on your behalf or you visit our website.
If you have any questions concerning our use of your data, please contact our Data Protection Officer at firstname.lastname@example.org. Alternatively, you can write to our Data Protection Officer at Atherton Godfrey LLP, 8 Hall Gate, Doncaster, DN1 3LU.
What information do we collect about you?
In general terms, we collect information about you so that we can, as appropriate:
- Act on your behalf
- Process applications for employment
- Provide you with information about our services
- Bill work we have carried out
- Meet all legal and regulatory obligations
- Review how our website is used
This information is personal data. This includes your name, home address, email address, telephone and other contact numbers and, if relevant, financial information. This is collected in various ways, such as in person, online, over the telephone or by correspondence.
On some occasions we may also need to ask for sensitive information such as:
- Physical or mental health details, and
- Racial or ethnic origin.
We will always ask for your permission if we need to record any of your sensitive personal data in our records.
How will we use the information?
We use the data for the specific purposes below:
- Keeping in contact with you whilst we are acting for you and respond to your enquiries
- Billing work we have carried out and obtaining payment
- Dealing with complaints
- Monitoring and recording information about how our services are used and the use of our website
- We use CCTV to enhance security of our premises
- To deal with all internal Human Resource administration
The legal basis for processing your data
- To fulfil our contract with you
- To comply with other contractual obligations
- In order to improve the services and experience when visiting our website in the legitimate interests of individuals
With your consent, we may wish to use your personal data to send marketing information, to keep you up to date with legal updates, newsletters and event invitations relevant to areas in which you may be interested.
When attending events, we may take photographs and videos for marketing and promotional material for the firm, including our website, leaflets and brochures. We would always seek your specific consent prior to collecting and using this information.
Who we share data with
- External auditors and internal auditors
- HMRC and any other relevant government departments
- Web service and cookie providers
- CCTV service companies
- The Disclosure and Barring Service (DBS)
- External quality assessors or supervisors in relation to any quality marks or accreditation which we hold and for regulatory purposes
We will never share your data with any organisation to use for their own purposes.
Under the terms of data protection regulations and legislation, you have the following rights as a result of using this website:
Right to be informed
This privacy notice, together with our Cookies Policy, fulfils our obligation to tell you about the ways in which we use your information as a result of you using our website.
Right to access
You have the right to ask us for a copy of any personal data that we hold about you (known as a Subject Access Request). Except in exceptional circumstances (which we would discuss and agree with you in advance), we would not charge you for doing so. Unless there is any good reason we cannot do so we will send you a copy of the personal data within 30 days of your request.
To make a Subject Access Request, please write to our Data Protection Officer at Atherton Godfrey, 8 Hall Gate, Doncaster, DN1 3LU.
Right to rectification
If any of the information that we hold about you is inaccurate, you can either:
Telephone us on 01302 320621
Write to our Data Protection Officer at Atherton Godfrey, 8 Hall Gate, Doncaster, DN1 3LU
Right to be forgotten
You can ask that we delete all personal information that we hold about you. Where it is appropriate to do so, your request will be actioned within 30 days. For further information, please telephone 01302 320621 or alternatively, please contact our Data Protection Officer at Atherton Godfrey, 8 Hall Gate, Doncaster, DN1 3LU or via email at email@example.com
Right to object
You have the right to object to:
The continued use of your data for any purpose for which consent is the lawful basis for processing – you have the right to withdraw your consent at any time
The continued use of your data for which the lawful basis of processing is that it is legitimate for any other reason
Right to restrict processing
If you wish us to restrict the use of your data because:
- You think it is inaccurate but this will take time to validate
- You believe our data processing is unlawful but you do not want your data erased
- You want us to retain your data in order to pursue, support or defend a legal claim, or
- You wish to object to the processing of your data, and we are still determining whether this is appropriate
In any of these instances please contact our Data Protection Officer at Atherton Godfrey, 8 Hall Gate, Doncaster, DN1 3LU or via email at firstname.lastname@example.org
Right to data portability
If you would like to move, copy or transfer the electronic personal data that we hold about you to another organisation, please contact our Data Protection Officer at Atherton Godfrey, 8 Hall Gate, Doncaster, DN1 3LU or email email@example.com
Rights related to automated decision-making
We do not carry out automated decision making and will inform you if this changes. In that event, if you would like to object to automated decision making without any individual involvement, and to the profiling of your data, please contact our Data Protection Officer at Atherton Godfrey, 8 Hall Gate, Doncaster, DN1 3LU or via email at firstname.lastname@example.org
Is the processing of information likely to cause individuals to object or complain?
Atherton Godfrey LLP is not aware of any reason that would constitute a legitimate reason for objecting to the way in which we process or control information.
How long will we retain information for?
Atherton Godfrey LLP will usually retain information for a period of at least seven years. However, this can vary considerably dependent on the type of matter in which we acted for you. Please let us know if you require information more specific to the type of matter in which we have acted for you. This is due to regulatory reasons and to ensure our business records are adequate to maintain the requisite levels of insurance to protect our clients and non-clients.
It may sometimes be necessary for us to retain basic information such as name, address and date of birth for longer in case we are in the future instructed by someone else in a matter in which you have a contrary interest and so we can identify whether there may be a conflict of interest.
We will not normally send data outside the European Economic Area (EEA) but in certain cases we may send data to a recipient in a country outside the EEA which has been designated by the EU Commission as providing adequate data protection. If we do need to send the data to a country outside the EEA that has not been so designated we will have appropriate contract clauses agreed with the recipient place to protect the data.
Data privacy and security
At Atherton Godfrey LLP, we maintain a Data Protection Policy, which includes procedures for ensuring that data protection is a priority in maintaining systems that hold personal data. Where any concerns or risks are identified, we carry out relevant impact assessments in order to determine any actions that are necessary to rectify this.
- We also maintain procedures which seek to protect the availability, confidentiality and integrity of all physical and information assets. Specifically, this helps us to:
- Protect against potential breaches of confidentiality
- Ensure all IT facilities are protected against damage, loss or misuse
- Increase awareness and understanding of the requirements of information security, and the responsibility of our staff to protect the confidentiality and security of the information that they process, and
- Ensure the security of this website
Location tracking via our website
We use Google analytics to audit use of our website to further understand our user demographic and improve user experience.
Our use of Google analytics
Using Google analytics enables us to monitor how our website is being used so we can make improvements. Our use of Google analytics requires us to pass to Google your IP address (but no other information) – Google uses this information to prepare site usage reports for us, but Google may also share this information with other Google services. In particular, Google may use the data collected to contextualise and personalise the advertisements of its own advertising network.
Any questions and comments regarding this privacy notice should be sent to our Data Protection Officer at email@example.com or you can write to our Data Protection Officer at Atherton Godfrey, 8 Hall Gate, Doncaster, DN1 3LU or via email at firstname.lastname@example.org.
You can also contact our Data Protection Officer if you have any concerns or complaints about the ways in which your personal data has been handled as a result of you using this website.
Alternatively, you have the right to lodge a complaint with the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow SK9 5AF or online at https://ico.org.uk.